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The platform

The whole money story, on the floor.

Estimates, actuals, change orders, variance and wrap reports — one offline-first instrument that does the full job where the show happens, then syncs the moment it finds a connection.

The offline engine

Designed to work where there is no signal.

Most budget software assumes a desk and a fast connection. Waveko assumes the opposite: a concrete basement, a remote field, a load-in dock with one flickering bar. Every screen reads and writes from a local store first, so the app never stalls waiting on the network.

When you make a change with no signal, it lands instantly on your device and joins a queue of pending writes. The moment a connection returns — walking back to the truck, stepping outside the room — that queue flushes in the background and your team sees the update. No spinners, no lost entries, no "try again later."

Conflicts are resolved per field, not per record, so two people editing the same category from different corners of the venue both keep their work.

Connection log
Local storeready
Signalnone
Writes queued14
Last entry saved0.3s ago
Sync

Queue flushes automatically on reconnect.

One platform

Everything from win to wrap.

Six connected modules that share one budget. Change a number in one place and it carries through estimates, actuals and variance without re-keying.

Live

Estimates

Build a structured budget by category and line. Reuse templates from past shows, mark assumptions, and send a clean number to the client in minutes.

Live

Actuals

Log real spend on the floor as it happens — receipts, POs, crew calls and kit. Each entry maps straight back to its estimate line.

Live

Change orders

Capture scope changes the second the client asks. Each change carries its own cost, approval state and audit trail, so nothing slips through unpriced.

Live

Variance

See estimate versus actual in real time, by category and overall. The number turns red the instant a line drifts over, in under a second.

Live

Wrap reports

Close the show with a one-tap wrap: final actuals, variance by category and a clean client-ready summary, exported the way you need it.

Always on

Offline engine

The local-first core that powers all of the above. Read and write with no signal; sync silently when one returns.

Estimates

Quote fast, without losing the detail.

Start from a blank budget or a template built from a similar show. Group lines into categories — labour, kit, transport, power, catering — and Waveko keeps the rollups current as you type.

Mark any line as an assumption so the client knows what's firm and what's pending. When the brief changes, you adjust the estimate and every total downstream updates with it.

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    Reusable templates

    Turn last year's festival into this year's starting point in one tap.

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    Category rollups

    Totals recalculate live as lines change — no fragile spreadsheet formulas.

Estimate · summer festival main stage
Labour & crew£186,400
Audio / video / lighting£142,750
Power & distribution£58,900
Transport & logistics£44,200
Contingency£49,750
Estimate total£482,000
Variance · live
Estimate£482,000
Actual to date£511,240
Variance+£29,240 (6.1%)
DriverPower & distribution

Recalculated in under a second on every entry.

Actuals & variance

Find out on the floor, not at the desk.

Every receipt, PO and crew call you log on site maps straight back to its estimate line. As actuals land, variance updates instantly — overall and per category — so the overage shows up while you can still do something about it.

When a category tips over, the number flares red and tells you which line is driving it. No waiting for a connection, no end-of-week surprise.

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    Sub-second variance

    The maths runs locally, so the read-out keeps up with the floor.

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    Drill to the driver

    Tap an over-budget category to see exactly which lines moved.

Change orders & wrap

Price the change, then close it clean.

Scope moves constantly on a live show. Capture each change the moment the client asks — what it is, what it costs, who approved it — and Waveko keeps an audit trail so nothing gets delivered unpriced or unbilled.

When the show wraps, you don't rebuild the numbers from scratch. One tap turns the live budget into a wrap report: final actuals, variance by category, change orders accounted for, and a client-ready summary you can export.

Wrap report · ready to send
Final actual£511,240
Change orders3 approved
Variance vs estimate+6.1%
Statussigned off
Export PDF Export CSV
How sync works

Three steps, none of which need wifi.

01

Work offline

Open the budget and edit freely. Every read and write hits a local store on your device, so the app responds instantly with no connection at all.

02

Queue writes

Changes stack up in an ordered queue, timestamped and attributed. You can keep working through a full load-in without ever seeing a spinner.

03

Auto-sync

The instant signal returns, the queue flushes in the background and the whole team sees the same numbers — merged field by field, with no overwrites.

Put the platform on your next show

The number, where you need it.

Start with the free production tools, or talk to us about onboarding the full budget platform for your production company.