Estimates
Build a structured budget by category and line. Reuse templates from past shows, mark assumptions, and send a clean number to the client in minutes.
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The platformEstimates, actuals, change orders, variance and wrap reports — one offline-first instrument that does the full job where the show happens, then syncs the moment it finds a connection.
Most budget software assumes a desk and a fast connection. Waveko assumes the opposite: a concrete basement, a remote field, a load-in dock with one flickering bar. Every screen reads and writes from a local store first, so the app never stalls waiting on the network.
When you make a change with no signal, it lands instantly on your device and joins a queue of pending writes. The moment a connection returns — walking back to the truck, stepping outside the room — that queue flushes in the background and your team sees the update. No spinners, no lost entries, no "try again later."
Conflicts are resolved per field, not per record, so two people editing the same category from different corners of the venue both keep their work.
Queue flushes automatically on reconnect.
Six connected modules that share one budget. Change a number in one place and it carries through estimates, actuals and variance without re-keying.
Build a structured budget by category and line. Reuse templates from past shows, mark assumptions, and send a clean number to the client in minutes.
Log real spend on the floor as it happens — receipts, POs, crew calls and kit. Each entry maps straight back to its estimate line.
Capture scope changes the second the client asks. Each change carries its own cost, approval state and audit trail, so nothing slips through unpriced.
See estimate versus actual in real time, by category and overall. The number turns red the instant a line drifts over, in under a second.
Close the show with a one-tap wrap: final actuals, variance by category and a clean client-ready summary, exported the way you need it.
The local-first core that powers all of the above. Read and write with no signal; sync silently when one returns.
Start from a blank budget or a template built from a similar show. Group lines into categories — labour, kit, transport, power, catering — and Waveko keeps the rollups current as you type.
Mark any line as an assumption so the client knows what's firm and what's pending. When the brief changes, you adjust the estimate and every total downstream updates with it.
Turn last year's festival into this year's starting point in one tap.
Totals recalculate live as lines change — no fragile spreadsheet formulas.
Recalculated in under a second on every entry.
Every receipt, PO and crew call you log on site maps straight back to its estimate line. As actuals land, variance updates instantly — overall and per category — so the overage shows up while you can still do something about it.
When a category tips over, the number flares red and tells you which line is driving it. No waiting for a connection, no end-of-week surprise.
The maths runs locally, so the read-out keeps up with the floor.
Tap an over-budget category to see exactly which lines moved.
Scope moves constantly on a live show. Capture each change the moment the client asks — what it is, what it costs, who approved it — and Waveko keeps an audit trail so nothing gets delivered unpriced or unbilled.
When the show wraps, you don't rebuild the numbers from scratch. One tap turns the live budget into a wrap report: final actuals, variance by category, change orders accounted for, and a client-ready summary you can export.
Open the budget and edit freely. Every read and write hits a local store on your device, so the app responds instantly with no connection at all.
Changes stack up in an ordered queue, timestamped and attributed. You can keep working through a full load-in without ever seeing a spinner.
The instant signal returns, the queue flushes in the background and the whole team sees the same numbers — merged field by field, with no overwrites.
Start with the free production tools, or talk to us about onboarding the full budget platform for your production company.